| #Q001 | administrative | unknown | guidance | Assess condition satisfaction prior to application | other | Prior to applying for a change in requirements, assess whether it can be demonstrated that the requested changes will satisfy at least one of the three conditions provided in section 51(7) of the HWR (listed below), and the extent to which there will not be any substantial impairment to human health and the environment. | Prior to applying for a change in requirements | high |
| #Q002 | administrative | unknown | mandatory | Demonstrate condition for approval | other | At least one of the following conditions must be met to have an application considered for approval:
- (7) An applicant must demonstrate to the satisfaction of the director that
(a) the waste does not fit the criteria for classes 2 to 6, 8 or 9 of the federal dangerous goods regulations,
(b) the system used to manage or recycle the hazardous waste provides equal or better protection than the protection offered by the HWR, or
(c) site specific natural conditions mitigate the hazards associated with the hazardous waste, to such an extent that human health and the environment will not be substantially impaired. | | high |
| #Q003 | administrative | reporting | guidance | Submit application forms | other | The application process begins with the submission of Change in Requirements (S.51) application form (EPD-HWR-03), and a Preliminary Application and Registration form (EPD-HWR-01), along with additional documents as detailed on the forms. | | high |
| #Q004 | administrative | reporting | mandatory | Complete agent authorization | other | If an agent is used, the applicant must complete the agent authorization part of the application form. | If an agent is used | high |
| #Q005 | reporting | reporting | mandatory | Submit proof of meetings | other | Proof of meetings, such as meeting minutes and copies of notifications of meetings as published in newspapers, must be submitted as part of the application process. | | high |
| #Q006 | administrative | reporting | mandatory | Post application in public location | other | Section 51(3) of the HWR requires an application to be posted in a publicly available location, at or near the point where the hazardous waste is produced or managed. | | high |
| #Q007 | reporting | reporting | mandatory | Include contact information in additional public notification | other | If the director has required additional public notification, in accordance with HWR section 51(4), the notice must include ministry's mailing address (regional office) or alternate contact information as provided should any affected parties wish to submit written communication to the director. | If the director has required additional public notification | high |
| #Q008 | reporting | reporting | mandatory | Public notification of concerns | other | Anyone concerned with the application must notify the director of any concerns in writing within 30 days of the date of the latest publication (HWR section 51(5)). | If anyone is concerned with the application | high |
| #Q009 | administrative | reporting | guidance | Meet with affected parties | other | A director may require that the applicant meet with anyone who, in the director's opinion, may be adversely affected by the proposed changes. | If required by the director | medium |
| #Q010 | reporting | reporting | mandatory | Submit consultation report | other | After the public notification period has ended, the applicant must submit a consultation report to PermitAdministration.VictoriaEPD@gov.bc.ca, as part of the final application package. | After the public notification period has ended | high |
| #Q011 | reporting | reporting | recommended | Consultation report contents | other | The report should confirm that posting occurred at an appropriate place as required under section 51(3)(a) and include a summary of any comments that were received from affected parties and their contact information. | | high |
| #Q012 | administrative | reporting | guidance | Application rationale documentation | other | A clear rationale for the request would be part of the supporting documentation for the application. | During application preparation | high |
| #Q013 | reporting | reporting | guidance | Director requirement for application publication | other | The director may require publishing the application in newspapers or serve a signed copy of the application to anyone who, in the director's opinion, may be affected by the proposed changes. | During preliminary application phase | high |
| #Q014 | administrative | operational | guidance | Ministry request for additional information | other | If necessary, the ministry may request additional information that is necessary to fully evaluate the application. | During final application review | high |
| #Q015 | administrative | reporting | mandatory | Director notice of decision | other | Once a decision is made the director will provide a signed copy of the decision to the applicant and give notice of the decision to every person who submitted written comments as an affected party. | Once a decision is made | high |